Accounting › Small business
Accounting that runs your small business.
Included in monthly bookkeeping: $550–$1,800/mo
A reconciled monthly close, owner-readable statements, and a plain-English read on what the numbers mean — for small businesses past the spreadsheet stage. Fixed-fee and CPA-ready.
Reviewed before delivery: reports go out only after the accounts behind them agree with their statements and every open question is listed for you. What the review checks.
Every close passes a documented review before you see it. We're not a CPA firm; we work alongside yours.
Quick answer
Small business accounting is the layer above data entry: every account reconciled monthly, statements an owner can act on, and payroll and sales-tax records kept in balance. We built it for businesses between $250K and $15M in revenue; below that, if the owner keeps a monthly reconciliation habit, DIY with a lean setup can be enough.
Included in monthly bookkeeping ($550–$1,800 a month); your exact fee is scoped in writing. The close, the statements and sales-tax support share one monthly fee. What the published range includes.
What you actually get
The recording and the interpretation.
Accounting that stops at data entry — transactions typed in, a report exported, no one who can tell you what it means — leaves the owner doing the hardest part alone: deciding what the numbers are saying.
We run the whole layer. Your books are reconciled and closed monthly, your financial statements are owner-readable and CPA-ready, and you get a plain-English read on whether last month was actually profitable.
When the numbers raise a strategic question — pricing, cash, a hire — that's where advisory picks up. The accounting is the foundation it stands on. We're not a CPA firm; we keep your books clean and hand them to yours at tax time.
A reconciled monthly close
Every account tied to source and closed on a fixed date — reports owners and lenders actually trust.
Owner-readable statements
A P&L and balance sheet you can read and act on, plus our read on what they say.
Reviewed before delivery
Reports arrive checked, with a plain-English read on what they say.
Alongside the accounting
The pieces that fit alongside it.
Outsourced accounting
Want the whole finance function handled — not just the books? The full outsourced model.
Outsourced accountingFinancial statements
The statements themselves — prepared from reconciled books, owner-readable, CPA-ready.
Financial statementsBooks a mess first?
Behind or out of balance? A one-time cleanup gets you to a clean starting point.
Bookkeeping cleanupPart of the full operational accounting offer.
Figure data as a table
| Account | Debit | Credit | The judgment call |
|---|---|---|---|
| Owner draws (equity) | 2,400.00 | — | Money the owner took out, booked as an expense |
| Office expense | — | 2,400.00 | — |
| Equipment loan | 1,275.00 | — | Principal inside a loan payment dumped to expense |
| Expense the payment was coded to | — | 1,275.00 | Only the interest stays an expense |
| Sales | 842.60 | — | Sales tax collected, sitting in income |
| Sales tax payable | — | 842.60 | Money owed to the state, not revenue |
| Owner draws (equity) | 316.15 | — | A personal charge on the business card |
| Supplies expense | — | 316.15 | — |
| Totals | 4,833.75 | 4,833.75 | Profit, debt and the tax owed now read correctly |
As the business grows
What the books need to add at each revenue stage.
A checklist, not a benchmark: each stage adds to the one before it. Tick what's already in place; the first unticked item is the next thing to fix.
Illustrative example — not client data. Assumptions stated.
Around $250K in revenue
- A business bank account and card that carry only business money
- Every account reconciled to its statement each month
- A lean chart of accounts your CPA recognizes
- Receipts captured as transactions land, not in April
Around $1M
- Accrual-basis reports to manage from, whatever basis your CPA files on
- Payroll recorded from the provider's register, liabilities reconciled monthly
- Receivable and payable agings reviewed at every close
- A fixed close date, with reports by the 10th once records are in
Around $5M
- Class or location tracking for each line of business, crew or site
- Accruals and prepaids posted so each month carries its own costs
- A budget, with actuals compared against it monthly
- Duties split: the person paying bills isn't the person reconciling them
Around $15M
- Lender or investor reporting on a schedule, with any covenants tracked
- A controller-level review sitting above the monthly close
- A conversation with your CPA about reviewed or audited statements, if a lender asks
- Written close procedures, so the routine survives staff changes
- The revenue figures mark where each checklist starts for this example; they aren't statistics about businesses.
- One operating entity. Inventory, payroll or several locations bring these items forward.
- What the tax return needs at each stage is for your CPA to say.
What a template can't judge
What a real close catches that DIY books miss.
The difference between "the transactions are entered" and "the numbers are right" is a set of judgment calls that automation doesn't make and a hurried owner doesn't catch. These are the ones a real close should catch:
Owner draws booked as expense
Money you take out of the business is equity, not a business expense. Booked wrong, it understates your profit (and overstates your deductions) — a favorite finding in a tax-time review, and exactly the kind of error that invites questions.
Loan payments dumped to expense
A loan payment is part principal (paying down a liability) and part interest (the only deductible piece). Run the whole payment through as an expense and your debt never goes down on the balance sheet while your expenses are overstated — both numbers wrong at once.
Sales tax sitting in income
Sales tax you collect is money you owe the state, not revenue. Left in income, it inflates your sales, distorts your margins, and quietly grows a liability you're not tracking — until the return is due and the number doesn't match.
Personal and business blurred
Personal charges run through the business (and business costs paid personally) muddy both the deduction picture and the true cost of operating. We separate them cleanly, so the P&L shows what the business actually earns and spends.
None of these are exotic — they're the everyday calls that decide whether your reports are trustworthy. Catching them is the difference between books that look done and books that are.
Small business accounting FAQ
Small business owners ask us these.
Also: payroll support · monthly bookkeeping · the full accounting offer.
Numbers that hold up
Get accounting that actually helps you run the business.
We review where your books stand and scope a fixed monthly fee in writing. Reconciled close, real reports, reviewed before delivery. Nothing is owed for the review.